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Data Protection and Privacy Policy

Data Protection and Privacy Policy

Introduction

The Boundary Commission for Wales (the Commission) is an independent and impartial public body, which reviews all UK Parliament constituency boundaries in Wales according to rules established by the Parliamentary Constituencies Act 1986 (as amended). There are separate Commissions to review UK Parliament constituencies in England, Scotland and Northern Ireland.

Why are you processing my personal information?

The Commission’s Review process is informed by public consultations – this is a statutory requirement under the Parliamentary Voting System and Constituencies Act 2011.  The Commission is committed to respecting the personal data that is held as part of the Review process. 
As a data controller under the auspices of the General Data Protection Regulation (GDPR), the data the Commission collect and whether it is held in electronic, paper, or other formats, will have appropriate safeguards in place to ensure compliance with the Legislation.

What categories of personal data are you processing?

The Commission does not require or request any of the defined special categories of data defined under GDPR.  However, data on political affiliation or religious make up can sometimes be provided in consultation responses.
You may request a copy of any personal data the Commission hold on you, at any time, by contacting the Data Protection Officer as set out above. The Commission will aim to respond to your request within 20 working days.

Where do you get my personal data from?

The Commission holds personal data collected through the following:
i. Through responses to its public consultations (including applications to attend, and oral representations made, at public hearings); 
ii. Through personal correspondence sent to the Commission;
iii. Through requests to be included on Commission mailing lists; and
iv. In relation to Commissioners and the Secretariat team.

Do you share my personal data with anyone else?

The Commission will not share your personal data with other organisations. However, the Commission will publish consultation responses in hard copy and in electronic format on the Commission’s website with all personal information redacted apart from the name of the respondent and their locale.

Do you transfer my personal data to other countries?

We will not share your personal data with other countries. However, the Commission will publish consultation responses in hard copy and in electronic format on the Commission’s website with all personal information redacted apart from the name of the respondent and their locale. The Commission’s website is accessible in other countries.

How long do you keep my personal data?

Personal data is held for the duration of the Review. Once ended, all files relating to the Review will be subject to scrutiny by the Cabinet Office in line with requirements placed on government bodies and their agencies.
The Commission do not undertake any automated decision making or profiling using your personal data.

What rights do I have?

You have the right to obtain confirmation that your data is being processed, and access to your personal data.
You are entitled to have personal data rectified if it is inaccurate or incomplete.
You have a right to have personal data erased and to prevent processing, in specific circumstances.
You have the right to ‘block’ or suppress processing of personal data, in specific circumstances.
You have the right to data portability, in specific circumstance.
You have the right to object to the processing, in specific circumstance.
You have rights in relation to automated decision making and profiling.

How do I complain if I am not happy?

If you are unhappy with how any aspect of this privacy notice, or how your personal information is being processed, please contact the Boundary Commission’s Data Protection Officer, Stephen Jones, at:

The Data Protection Officer
Cabinet Office
70 Whitehall
London
SW1A 2AS
Email: dpo@cabinetoffice.gov.uk

If you are still not happy, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Tel: 0303 123 1113
Email: casework@ico.org.uk

https://ico.org.uk/global/contact-us/

Changes to this privacy policy

If this privacy policy changes in any way, we will place an updated version on this page. Regularly reviewing this page ensures you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.